When it comes to running a business, productivity is of prime importance. Success in business depends on a lot on the ability to get things done with limited resources. Productivity is a measure of how efficiently a business can utilize its resources to produce goods and services. It is calculated by dividing total output by total resources, such as labor and capital, devoted to production. When a company increases its productivity, it can produce much more than usual with the same amount of work and equipment, which can lead to several significant benefits.
The most common productivity killers at work are excessive internet and social media usage, lengthy meetings, constant procrastination, shoddy organization and management, obsolete work tools, and time-consuming report preparation, to name a few. Any company, no matter the industry, can benefit from employing new technology to enhance productivity in business. Many options are widely available and that too at low-costs. And even the slightest gains in productivity can make a huge difference in output, profitability, and company growth.
Here are five tools that every organization can make use of to improve organization, project execution, team communication, and email management.
Trello takes project management to a whole new level. It is a smart way to get notes, goals, and objectives out to a group of people — and a great way to track the progress you have made. It allows entrepreneurs to get a large scale view of a project by looking at Trello “board” and measuring progress on tasks in real-time. Teams have the flexibility to add checklists, labels and more. Business owners can even sign up to receive notifications about key milestones in the project – keeping you looped in through the process. If you’re looking for a simple and uncomplicated way to keep your groups on track and informed, Trello is the way to go. It also has a bonus in the way that it’s remote-worker friendly — all collaborators can contribute while they are on-the-go.
Google Drive gives you access to your files no matter what computer or device you have at hand. Google Drive provides free storage of 15 GB while includes google drive, google photos and gmail. It has Docs, Sheets and Slides apps with which one can share documents and files, build out spreadsheets and make a presentation on the fly. Google Docs offer a full suite of tools to store and handle your documentation from word processing and spreadsheets to presentations and diagramming.
Toggl is a time tracking tool that enables you to check the amount of time an individual team member spends on different projects. It is simple, easy-to-use and built for speed. This online time tracker app allows users to categorize and create reports by project, client, week and day. Using Toggl, one can identify not only sources of workplace distraction but also unprofitable projects, and therefore focus on utilizing time better on the more profitable ones. This, in turn, helps you to improve overall accuracy and productivity, allowing you to earn more revenues for billable hours.
Sometimes even technology can become a major distraction. Freedom is one such distraction management tool that can help you block out distractions so that your team can focus on the task at hand and become more productive. It disables networking, temporarily so that you are away from all kinds of distracting apps and websites while at work. Once you are on the app, you need to tell Freedom how long you can manage to work offline, and it will disable the Internet for that time period. Freedom can be used across all devices, including iOS, Android, and Windows.
Insightly is a customer relationship management (CRM) package that allows you to track leads, proposals, opportunities and projects as well as manage files through an easy to use interface. Insightly offers interesting features such as Project Management and Social CRM. It offers clever integrations, including the ability to automatically sync your account with your Google Contacts and Google Calendar, Dropbox, Evernote, Google Apps, MailChimp, Outlook 2013/Office 365 Business Edition, QuickBooks Online, Torpio, Xero, Zapier. It also allows you to search your Google Drive and attach any Google Doc file to the relevant contact or organization. Insightly supports iPhone as well as Android phones.
Each of the tools mentioned has its set of advantages, but all of them can help you to save time and become more productive at what you do. It is also recommended that you do some research before using any app, so that you use apps that suit your needs and avoid getting confused among so many options.